An AI agent that joins your meetings and takes the notes

Key points

• Send Nox a meeting link. It joins Google Meet, Zoom, Microsoft Teams, Webex, Jitsi or Whereby as a guest named "Nox (notetaker)", and someone in the call lets it in.
• While the call runs, what's said appears in your chat. When it ends, Nox writes a summary, the decisions, action items with owners and dates, and open questions.
• Nox never speaks, shows video or types in a meeting. The sound becomes text as it goes, and only the text is kept.
• It leaves on its own when the meeting ends, when it's alone for 3 minutes, after 15 minutes of silence, or at the time limit (90 minutes unless you say otherwise, up to 4 hours).
• Then it can act on the notes: email them to the team, add the dates to your calendar, start the follow-ups. Anything that sends or changes something waits for your OK.

#Why do meeting notes still take so much work?

Every team has a version of the same problem. A call ends, and the useful part (what was decided, who's doing what, by when) lives in a few people's heads and half a page of someone's scribbles. The person taking notes isn't really in the meeting. Everyone else assumes someone wrote it down.

Meeting notetakers fixed part of this. They record the call and send a transcript or a summary. But a summary is a to-do list for you: someone still has to email the team, put the dates in the calendar and chase the quotes.

Nox is an AI agent, the main one on nox.cool. It does tasks on its own computer in the cloud: it browses, writes, files and buys, asking you before anything important. So when it sits in a meeting, the notes aren't the end of the job. They're where it starts.

#What does Nox do in a meeting?

Nox joins a video meeting as a guest, listens, and writes the meeting up when it ends: a summary, the decisions, the action items with owners and dates, and the open questions. It works with Google Meet, Zoom, Microsoft Teams, Webex, Jitsi and Whereby. It joins under the name "Nox (notetaker)", never speaks or shows video, and keeps only the text of what was said.

Here's what a session looks like.

#How do I send Nox to a meeting?

1. Open a new task in nox.cool.
2. Paste the meeting link and say what you want. For example: "Sit in on this call and send me the notes", or "Join my 3pm Zoom and tell me if anyone mentions the invoice."
3. Nox opens the link on its own computer and says it's at the door. When someone in the meeting admits it, a meeting card appears in your chat.

That's all. You don't install anything, and the meeting's host doesn't either: Nox joins the way any guest without the app would, from a browser.

You send Nox a link. It goes to the meeting, and comes back with the notes.

You can also start it from a routine ("every Monday at 9:00, join the team call at this link and send me the notes"), or from the chat apps you use with Nox.

#What happens while Nox is in the call?

The meeting card shows where Nox is: at the door, in the call, or done, with how long it's been there. As people talk, their words appear in the card within about half a minute, each with the minute it was said.

You can carry on with your day, or ask Nox about the meeting while it's still going: "What did they say about Lisbon?" It answers from what it has heard so far. If you want it out, press Leave on the card, or tell it to go.

#What do the notes look like?

When the meeting ends, Nox reads the whole transcript and writes it up in the task:

• Summary: what the meeting was about, in a few sentences.
• Decisions: what was agreed.
• Action items: who does what, and by when, as they said it.
• Open questions: what was left for later.

The full transcript is kept as a file on Nox's computer, in its meetings folder, so you can search it or ask about it later. And since Nox remembers what matters to you, it can tell you what was said about your project, not only what was said.

#How does it work?

No meeting app has to change for this, and you don't install anything. It works like this.

Nox has its own computer. Every nox.cool agent has a computer of its own in the cloud, with a desktop, a browser and its own files. That's where Nox does its work, and where it joins your meeting.

It joins like any guest. Nox opens your link in a browser tab set aside for the meeting. It types its name ("Nox (notetaker)", unless you ask for something else) and joins, with no camera and a silent microphone. For Zoom it uses Zoom's browser version, the one guests use when they don't have the app. Then it waits until someone admits it, for up to 20 minutes.

It listens through its own speakers. The computer's sound goes to a virtual sound card, not to anyone's ears. Every 20 seconds or so, nox.cool turns what was heard into text and adds it to the meeting card. The sound isn't kept, only the text.

It knows when to leave. Nox leaves on its own when:

Then it writes up the meeting. The finished transcript goes back to Nox in the task, and Nox writes the notes as if it had been your colleague in the room.

#What can Nox do after the meeting?

This is where an agent differs from a notetaker. Some real tasks people give Nox:

• "Sit in on the parents' evening call, write down every date they mention and add them to my calendar."
• "Join the supplier call. If they agree a new price, update the order sheet and draft a confirmation email."
• "Take notes in the interview and fill in our scorecard for the candidate."
• "Join our weekly team call and email the action items to everyone who has one."

Nox does these with the same tools it uses for everything else: your connected email and calendar, documents, its browser. Anything that sends, buys, books or changes something outside nox.cool waits for your OK first, with a card that shows exactly what will happen. The email to the team appears as a draft for you to check, not something that's already gone.

#What keeps everyone in the call informed?

A notetaker in a meeting affects everyone in it, not only the person who sent it. We built Nox to be obvious and polite about being there.

• It's visible. Nox is in the participant list under a name that says what it is. It doesn't hide, and it doesn't pretend to be you.
• It needs to be let in. Nox joins as a guest, so the host or someone in the call has to admit it. If nobody does within 20 minutes, it gives up and tells you.
• It only listens. No camera, a silent microphone, no chat messages, no reactions. The meeting tab is locked while it's in: Nox's other browsing happens elsewhere, so it can't click anything in your meeting by accident.
• It keeps text, not sound. The audio is turned into text as it goes and then discarded.
• You decide what happens next. The notes stay in your task until you ask Nox to share them, and sharing asks you first.

It's still your job to tell people Nox is there, the way you'd mention a colleague taking notes. In many places everyone in a conversation has to agree before it's recorded or transcribed, and the rules differ between countries and states (an overview of call recording laws). A line in the invite ("Nox will take notes") does the job.

#Which meeting apps does it work with?

A meeting that only lets in people from one company, or that needs a password nobody gave Nox, will turn it away. Nox tells you so and doesn't try to get round it.

#Try it

Meetings are available today in nox.cool's early access. Paste a meeting link into a task and tell Nox what you need from the call. If you're not in yet, ask for an invite and sign up.

The rest of this update, from 37 languages to 1Password and several accounts in one app, is in the announcement.

#Questions and answers

How does Nox join a meeting?

Nox has its own computer in the cloud with its own browser. It opens your meeting link there, joins as a guest under the name "Nox (notetaker)", and waits in the lobby until someone admits it, for up to 20 minutes.

Does Nox record the meeting?

It listens to the meeting's sound and turns it into text as the meeting goes, about every 20 seconds. The sound itself isn't kept: what's saved is the transcript, in the task and as a file on Nox's computer.

Can people in the meeting see Nox?

Yes. Nox appears in the participant list under a name that says it's a notetaker, and it can only get in if someone admits it. It has no camera, its microphone stays silent, and it never types in the chat.

How long can Nox stay in a meeting?

90 minutes unless you ask for longer, and up to 4 hours. It leaves earlier when the meeting ends, when everyone else has left for 3 minutes, or after 15 minutes without anyone speaking.

Can I ask Nox what's been said while the meeting is still going?

Yes. Ask in the task at any time, for example "has anyone mentioned the budget?", and Nox answers from what it has heard so far. You can also tell it to leave.

Do I need to connect my calendar?

No. Paste the meeting link into a task. If your calendar is connected, you can also ask Nox to join a meeting from it, or set a routine that sends it to a weekly call.